How To Edit Expense Categories In Quickbooks Online

Enter, Edit or Delete Expense in QuickBooks Online: How to

Learn How to Edit Your Expense Categories in QuickBooks Online

Whether you’re a freelance accountant or the manager of a mid-sized business, QuickBooks Online is an essential part of staying on top of your finances. Being able to easily keep track of and edit your expense data is one of its greatest advantages, allowing you to customize your budgeting processes each month. One of the features that sets QuickBooks Online apart is the ability to enter, edit or delete existing expense categories.

Understanding Expense Categories

Expense categories are the categories that QuickBooks Online uses to keep track of your expenses. Each expense you enter into QuickBooks Online will be assigned to one of these categories. For example, if you want to track the money you spend on rent, you would assign it to the “Rent” expense category. By assigning every expense you enter to an expense category, it becomes easier for you to track and analyze your spending habits.

In addition, QuickBooks Online allows you to create custom expense categories. This way, you can create a category specifically tailored to the type of spending you regularly carry out. For example, if your bookkeeping system requires that you track gifts separately, you can create an “Employee Gifts” expense category.

Customizing Your Expense Categories

One of the best aspects of QuickBooks Online is that you can edit and customize the expense categories already listed in the system. This allows you to tailor your categories to your own business. To edit an existing expense category:

Log in to QuickBooks Online and select the “Expenses” tab.
Select the category you wish to edit.
On the “Edit Category” page, change the category name if needed.
Hit “Save” to confirm the changes.

This makes it easy to change the name of a category to match the way you want to refer to it, or to differentiate one niche expense from another. You can also re-assign an existing category to any other category.

Adding and Deleting Categories

In addition to editing existing expense categories, you can also add and delete them. To add a new expense category, simply click the “Add Category” button at the bottom of the “Edit Category” page. This will bring up a dialog box where you can enter the name of the category and assign a parent category. By assigning a parent category, it becomes easier to organize large numbers of expense categories.

To delete an existing category, simply click the “Delete” button at the bottom of the “Edit Category” page. You can only delete categories that do not have any associated transactions, so if a category does contain transactions, you’ll need to reassign them to another category before deleting it.

Exploring More of QuickBooks Online

As you explore more of the features of QuickBooks Online, be sure to experiment with the ways you can customize and edit your expense categories. With so many useful tools, it’s easier than ever to keep track of your finances and stay organized. So whether you’re a small business owner or just starting out in the world of bookkeeping, QuickBooks Online can help simplify your budgeting.